How to Add Vendor Name in Vendor Ledger Entries in Business Central

Welcome to another class of Dynamics 365 Business Central.

Today, I will show you how to add vendor name in vendor ledger entries in Business Central. Many users work with vendor transactions daily, but when they open Vendor Ledger Entries, they only see vendor numbers instead of actual names.

This creates unnecessary searching because you have to open vendor cards repeatedly just to confirm transactions. In this class, I will walk you through the complete process from page personalization to setup configuration so you can fix this issue correctly. Stay with me till the end because there is one small setup many people miss, and that is exactly why vendor names remain blank.

What You Will Learn

• Add Vendor Name column manually
• Personalize Vendor Ledger Entries page
• Enable vendor names for entries
• Solve blank Vendor Name problem
• Review vendor transactions faster

Before We Start

Before following this class, check these requirements.

• Access to Business Central personalization
• Permission to customize pages
• Access to Purchases and Payables Setup
• Business Manager role recommended

Now let's start.

Step By Step Guide to Add Vendor Name

Watch the complete class below and follow each step with me inside your own environment.

Quick Setup Summary

Step 1 Search Profile Roles

First, use the search icon.

Search: Profile Roles

After opening Profile Roles:

• Find your active role
• Locate Business Manager profile
• Open the profile card

This profile normally provides enough permissions for page customization.

Step 2 Open Customize Pages

Inside Business Manager:

• Select Customize Pages
• Wait for Business Central to open a new browser session
• Continue in customization mode

This separate window is where we personalize pages.

Step 3 Open Vendor Ledger Entries

Inside customization mode:

• Search Vendor Ledger Entries
• Open the page
• Review available page fields

At this point, you are ready to insert the missing field.

Step 4 Add Vendor Name Field

Now search for: Vendor Name

Once visible:

• Drag Vendor Name field
• Drop it near Vendor Number column
• Arrange columns based on your preference
• Click Done

After clicking Done:

• Customization saves automatically
• Confirmation popup appears
• Close the customization browser tab

Your page layout update is now completed.

Step 5 Check Vendor Ledger Entries

Open: Vendor Ledger Entries

You will probably notice:

• Vendor Name column appears
• Column position changes successfully
• Vendor names may still be blank

Do not worry.

This is where most users think something failed.

Actually, one setup is still missing.

Step 6 Enable Copy Vendor Name to Entries

Search: Purchases and Payables Setup

Open the page.

Now locate: Copy Vendor Name to Entries

Enable this option.

Why is this important?
Because personalization only displays the field.
This setup controls whether Business Central stores vendor names inside ledger entries.

After enabling:

• Vendor names become available in entries
• Future transactions store names automatically
• Reviews become easier
• Less navigation is required

Step 7 Verify Vendor Names

Return to: Vendor Ledger Entries

Review existing records.

You should now see:

• Vendor Name populated
• Easier transaction identification
• Better readability for finance teams

This small setup saves time during:

• Invoice reviews
• Payment checks
• Vendor reconciliations
• Audit preparation

Common Problems and Quick Fixes

Problem 1: Vendor Name Column Is Blank

Check:

• Copy Vendor Name to Entries enabled
• Personalization saved correctly
• Browser refreshed

Problem 1: Cannot Customize Pages

Verify:

• User permissions
• Role permissions
• Profile access

Problem 2: Vendor Name Field Missing

Try:

• Open customization again
• Search hidden fields carefully
• Refresh Business Central session

Problem 3: Extra Fields You May Add

While customizing Vendor Ledger Entries, I usually recommend reviewing these fields too.

• Remaining Amount
• Due Date
• External Document Number
• Description
• Payment Terms
• Posting Date

Adding related fields together improves readability.

Final Class Notes

Today I showed you how to add vendor name in vendor ledger entries in Business Central using page personalization and Purchases and Payables Setup.

Remember:

• Adding the field alone is not enough
• Copy Vendor Name to Entries must be enabled
• Small personalization changes create better workflows

Try this setup in your environment and you will immediately notice fewer clicks and faster vendor transaction reviews.

See you in the next Dynamics 365 Business Central class.

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